In today’s business world, businesses need to optimize their processes and save money wherever possible. Think about the number of paper documents an office typically uses daily: business forms, requisitions, data sheets, email messages of all types, invoices, proposals, and more. How much time is wasted collecting paper documents when you already have them electronically? Wouldn’t it be nice if everyone had e signature software on their desktop so that you could sign paper documents electronically? Here is why using this software can help to streamline your business.
It’s a safer way to sign contracts
In a world where cybercrime is on the rise, you want to ensure that your business is using the most secure methods possible. While paper contracts can be destroyed or lost and faxes can be compromised by hackers, e signature software is 100% digital and completely safe. If someone were to break into your office computers and alter their contents, they would have no way of altering an electronic document since it exists as an encrypted file with only one copy in existence. In this way, electronic signatures are much more secure than traditional methods of signing contracts—they assure that both parties have agreed upon all terms before beginning work on a project or contract.
It saves you money
E signature software is the way to go when it comes to signing documents. The best part is that it’s cheaper than traditional pen and paper, so you can save money while streamlining your business. You can use e signature software on multiple devices, including laptops, tablets, and even smartphones. That makes it easy for employees to sign documents from anywhere they want—and saves them from having to make a trip into the office just for a signature.
It also allows for remote access. If you have employees who work remotely or are traveling internationally, e signature software ensures that important documents don’t get lost in translation because of language barriers or lack of understanding about what needs signing by someone back at home base.
It speeds up your workflow
Many businesses have long and tedious workflows, which can make it difficult to get everything done in a single day. Signing documents can be one of the most time-consuming parts of your workflow—and if you’re not careful about how you manage your signing process, it can take up an entire day by itself. It makes sense that saving time is important for any business owner. After all, every minute that slips through your fingers is an opportunity cost and takes up valuable resources that could be better spent elsewhere.
It’s more environmentally friendly
The more you can reduce your paper usage, the better. If you’re constantly printing documents and need to keep them somewhere, it’s easy to lose track of them or have them get thrown away accidentally. With e signature software, all transactions are securely documented in one place instead of being printed out over and over again.
Using e signature software saves time and money as well. You don’t have to spend time finding someone with a fax machine or printer so that they can send a document back for you; this is especially true if the person sending it requires multiple signatures from different people on their end. And since e signatures are legally binding documents , this means less money spent on legal fees should something go wrong down the road.
It’s convenient for your clients
You can use it to streamline the process of writing and signing contracts, saving time and money in the long run. For example, if a client has a question about an aspect of their contract, you don’t have to go back through all three pages of text looking for where they wrote something specific when doing so would take too much time. Instead, everything is laid out in one place so that everything can be easily accessed by anyone who needs information on it at any given time.
E signatures are legal and secure
E signature software is used to electronically sign documents, contracts, agreements, and other important documents that require a signature by an individual or organization. An e signature is legally binding in most countries of the world including all of North America. This means that once a document is signed with an e signature, it can be legally enforced as if it had been handwritten on paper. In addition to being legally binding, e signatures are also very secure because they use advanced encryption technology so that only you can access your vault containing your digital signatures.